Office 365 vs G Suite: Which one suits best for your business?

These days, the market is flooded with a variety of productivity apps. Big players like Microsoft and Google are constantly competing to offer the best applications, aiming to retain existing customers and attract new ones. Among the top contenders are G Suite from Google and Office 365 from Microsoft. Both suites provide essential communication tools, file storage, and office software.

What is Office 365 Office 365 and G Suite?

Office 365, also known as Microsoft 365 or Outlook 365, is a subscription service by Microsoft. It includes popular productivity tools like Word, Excel, PowerPoint, and Outlook, along with cloud storage and collaboration features such as OneDrive and Teams.

G Suite, now rebranded as Google Workspace, is Google’s suite of productivity tools. It includes Gmail, Google Docs, Sheets, Slides, and Calendar, alongside cloud storage through Google Drive and collaboration tools like Hangouts.

Both Office 365 and G Suite are designed to enhance business productivity and collaboration. They offer similar functionalities but differ in specific tools and services they provide.

5 Impressive Features of Office 365 That Every Business Owner Should Be Aware.

Microsoft 365 offers a wide range of features that can greatly enhance productivity for businesses and their employees. The best part is that these features are user-friendly and have a low learning curve. Let’s explore the top 5 impressive features of Microsoft 365 that every business owner should know:

1. Real-time co-authoring

With Office 365, you can collaborate with others in real-time. The cloud-based platform allows for seamless online collaboration, enabling multiple users to work on a document simultaneously. You can easily share files through OneDrive or SharePoint, eliminating the need to switch between different applications.

2. Chat with co-workers

Microsoft Teams, integrated within Office 365, provides a convenient way to communicate with your colleagues. You can have audio or video discussions, share screens, and collaborate on projects without leaving the application you’re working on. Even if you close the application, you can continue communicating with your team through Teams on your desktop or mobile device. 

3. Inserting links to stored files

Say goodbye to email attachments! With Office 365, you can simply share a link to a file stored in the cloud instead of attaching it to an email. Outlook automatically grants permission to the recipient to edit the document, and you can easily change the permissions as needed. This not only saves storage space but also ensures everyone is working on the latest version of the file. 

4. Power Map: Turning data into a map

Excel’s powerful data visualization tools, including Power Map, are further enhanced by Power BI. With Power Map, you can transform rows of data into interactive 3D maps. You can filter the data using various options, allowing for a deeper understanding and analysis of your information. 

5. Mobile productivity

Office 365 offers mobile apps for iOS and Android devices, allowing you to stay productive on the go. Whether you’re editing documents, checking emails, or attending virtual meetings, you can access your Office 365 tools from anywhere, ensuring that work doesn’t stop even when you’re away from your desk.
In conclusion, Office 365 provides features that can revolutionize the way businesses operate. From real-time collaboration to powerful data visualization tools, Office 365 empowers business owners to enhance productivity and streamline workflows.

5 Key Benefits of Using Office 365 for Business

Efficiency is crucial for businesses to thrive. When strategically utilized, Office 365 can bring a multitude of advantages to your workplace. In this segment, we will explore the five primary benefits of incorporating Office 365 into your business operations:

1. Universal access to files

Office 365 allows your organization to securely store all its valuable information in the cloud. This means that you can access your data from anywhere, using any device, as long as you have an internet connection. In essence, Office 365 grants you the ability to access all the necessary apps and files even when you are away from the office, ensuring that you can effectively manage your company affairs at all times.

2. Secure cloud storage

With Office 365, you can rest assured that your data is protected within a highly secure environment. Robust security controls, such as two-factor authentication, prevent unauthorized users from accessing your files, even if they somehow gain access to your device. Office 365 also offers advanced threat detection and anti-malware features, swiftly identifying and eliminating security risks. This level of security is particularly vital for businesses that handle sensitive data or information, allowing you to conduct your operations without worrying about potential breaches.

3. Enhanced communication

Office 365 provides users with a range of technologies that streamline communication, such as Skype and Outlook integration. Regardless of location or time difference, you can collaborate and communicate seamlessly. Teams, for instance, facilitates cross-departmental cooperation and document co-authoring through its instant messaging feature, enabling you to post comments and upload files simultaneously. With these capabilities, you can maintain constant communication with your teams and employees, regardless of their geographical location.

4. Increased productivity

By leveraging the features and tools offered by Office 365, businesses can significantly enhance their productivity. The suite includes various applications and services that streamline workflows, automate tasks, and enable efficient collaboration. From document creation and sharing to project management and data analysis, Office 365 equips your workforce with the necessary tools to work smarter and achieve more.

5. Scalability and cost-effectiveness

Office 365 offers scalability, allowing your business to easily adapt and grow. You can add or remove users, adjust storage capacity, and upgrade or downgrade plans as per your requirements. This flexibility ensures that you only pay for what you need, making Office 365 a cost-effective solution for businesses of all sizes.
In conclusion, Office 365 brings significant benefits to businesses, including universal file access.

Office 365 versus G Suite comparison

When comparing Office 365 and G Suite, there are several factors to consider.
Here are some key points to help you make a decision:

1. Information Protection:

– Office 365: With Office 365, you can ensure the security of your information through management and data loss protection policies. These features apply to emails, files, and sites.

– G Suite: Similar to Office 365, G Suite also offers right management and data loss protection. However, the right management feature only applies within the Google ecosystem, while data loss protection is limited to Gmail.

2. Scalability:

– Office 365: Microsoft guarantees a service level agreement of 99.9% for Office 365 users. The on-demand services can be tailored to meet the specific requirements of organizations.

– G Suite: Google also provides a service level agreement of 99.9% for G Suite users. The on-demand services are highly scalable and can be customized to meet customer needs.

3. Cloud Storage:

– Office 365: Regardless of the chosen plan, Office 365 offers 1 TB of online cloud storage per user.

– G Suite: G Suite provides 30 GB of online cloud storage for basic accounts, and unlimited storage for business, team, or enterprise accounts with at least 5 active users.

4. Online Applications:

– Office 365: Office 365 offers online versions of popular applications such as Word, Excel, Outlook, and PowerPoint.

– G Suite: G Suite provides online versions of applications like Gmail, Hangouts, Drive, and Docs. Some customers prefer the G Suite apps over Microsoft applications.

5. Productivity:

– Office 365: The user experience and document views in Office 365 are consistent and reliable.

Overall, both Office 365 and G Suite have their strengths and it ultimately depends on your specific needs and preferences. Consider these factors to make an informed decision.

Bottom Line

In order to make an informed decision about which application platform to choose, it’s important to consider the differences between G Suite and Microsoft Office 365. G Suite is a great option for small businesses as it offers a variety of features that can help them grow. On the other hand, Microsoft Office 365 is a good choice if your employees are already familiar with Microsoft’s standard products.

If you’re in need of Office 365 for Business or G Suite for your business, you can reach out to TechGuruITSolutions you can call +91 8800567676 or send an email to